Managing shipments

You can add or remove parcels in an open shipment. When the shipment is ready to be sent you have to close the shipment.

Notice

Open shipments are only visible in Shipments > Consolidated shipment and will remain there until closed, or for a maximum of 30 days.

Add or remove parcels in an open shipment

  1. Go to Shipments > Consolidated shipment and click Search.

    Open shipments are shown in the results list.

  2. Click UO_Edit_icon.gif.

    Important

    Only the Parcels section is available for editing as changing anything else requires a reprint of labels.

    You can:

    • View parcels and their assigned parcel IDs.

    • Add parcels by clicking Add.

    • Delete parcels by clicking UO_Delete_icon_old.gif.

    If you have different types of parcels, e.g. 2 parcels of 3 kg each and 1 parcel of 4 kg, you must enter the types separately.

    Example

    Set No. of parcels to "2" and Weight (kg) to "3". Click Add.

    Set No. of parcels to "1" and Weight (kg) to "4". Click Add.

    You can choose to specify parcel information per parcel or per row. All parcels in a shipment must be specified in the same way.

    • "Specified per parcel" – the weight and/or the volume are calculated per parcel (2 parcels and 3 kg equals 6 kg).

    • "Specified per row" – the weight and/or the volume is the total for the parcels (2 parcels and 3 kg equals 3 kg).

    Example

    2 parcels and 3 kg, and 1 parcel and 4 kg, specified per parcel is 3 + 3 + 4 = 10

    2 parcels and 3 kg, and 1 parcel and 4 kg, specified per row is 3 + 4 = 7

    The information in the Freight measure section depends on your agreement with the carrier. Carriers use different values and calculation methods.

  3. Click Store or Print.

    If you choose Store, the parcel is stored for later printing but still belongs to the shipment. The shipment, and thus the parcel, remain in the Consolidated shipment view and not in the Stored printings view. If you choose Print, the system prints labels for added parcels.

Close a shipment

  1. Go to Shipments > Consolidated shipment and click Search.

  2. Click Close and print to close selected shipments or click Close and print all to close all shipments that match the search criteria.

    Now waybills, customs declaration documents and dangerous goods declaration are printed.

When closed, the shipment appears in History > Shipments.

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